The El Dorado Springs R-II School is approximately “$132,000 in the black for the year, “ Superintendent Mark Koca told the board at the special meeting Friday, June 29, called each year at this time to “amend the budget to actual which saves the auditors headaches and saves us some money.”
Koca said, “I was pretty happy with the way the numbers came in. Any time revenue exceeds expenses, it is great.”
He said the expenses for the 2011-12 fiscal year, which ends on June 30, were $11.027 million, 93% of the most recently adopted budgeted expenditures “which makes for a pretty darn good year.”
He said that revenues came in over budget at 101%.
The board voted to amend the 2011-12 budget to the actual figures.
The superintendent told the board that they could make the one time a year transfer from Fund 1 (the general fund) to Fund 4 (capital improvements fund). He said the amount of the transfer can be the greater of $162,000 or the amount derived from a complicated formula based on the weighted average daily attendance. He said that the motion is normally made to transfer “up to the maximum” and let the auditors determine the amount. That is the motion the board made and approved.
(This doesn’t change the bottom line—it only changes which fund in which the money is held. The $132,000 includes all money in all funds)
Looking at the fiscal year 2013 budget, the superintendent said the total of all revenues is $11.29 million. He said, “It is not a great deal more than this year, but we didn’t really expect it to be.”
He did make a couple of changes to categories to make the budget easier to understand:
He set up a separate athletic budget which had never been done before. He said athletics is 1.63% of the budget.
He set up a student activities budget which is a half percent of the total school budget. This budget will be held separately from the activities revolving funds – money in and money out. The separate designations “will make it easier for us to track.”
The superintendent said that total budgeted expenses for the 2013 fiscal year are $11.59 million or $303,000 in the red.
Supt. Koca said, “That is a number that doesn’t concern me because our fund balances are high and many are one-time expenses.”
He said the budgeted ending fund balance is 33.72%. “I really feel like we are in good shape financially,” he said.
Elementary Principal Tracy Lanser presented a proposal form the Elementary Behavior Support Team to add a para-professional at an additional cost of an additional $9,000 to $10,000 for the year.
In 2012, the Elementary School hired a substitute teacher for 117 days at $70 per day for ISD (In-School Detention). Ms. Lanser said that with the new para-professional, the Elementary could have ISD every day if necessary plus the para can staff a recovery room for students who have behavior problems. She said, “It will provide immediacy (for ISD) and the same person every time.”
She said that sometimes there is a two or three day delay in getting a student into ISD. “I wonder if they remember what they did.”
The board approved the 2013 budget with the addition of a para-professional for the Elementary.
In the bills which totaled $25,579.12, there were two bills for repair of the air conditioner pod that serves the main gym. The bill from James River Mechanical was $8,150 and the bill from Cozy Heating & Cooling was $7,920. Supt. Koca said the total was less than expected by about $2,000. When asked if the A/C units would work now, he said, “We’ll have to wait and see.”
Asked about the problem, he said that the engineers who designed the units blame the installers and the installers blame the engineers. The A/C pod was installed in 2007.