CEDAR COUNTY COMMISSION

The Cedar County Commission met Jan. 18. Present were: Marlon Collins, Presiding Commissioner; Don Boultinghouse, Northern Commissioner; Robert Foster, Southern Commissioner; Heather York, County Clerk

Continued work on the 2019 Budget.  Met with the remaining elected officials.

The Cedar County Commission met January 22, 2019, with all present.

Minutes from January 7, 2019 and January 14, 2019 Commission Meetings were approved

Met with Chad Pyle, Assessor

Requests to process court order 24214-24231, to add-on the assessed valuation of newly purchased personal property.

Met with DJ Ford, Road & Bridge Supervisor

Discussion on CR 1600,CR 800, CR 901, CR 1350 and CR 51.

Discussion on new bridge.

Conference Call Great River Engineering – Lindsey

Discussion on new bridge.

10:00 a.m. Bid Opening

Culverts – Viebrock, West Pipe Company, Metal Culverts Inc

Rock – Ash Grove Aggregates and Bailey Quarries

Fuel – MFA Oil

Cleaning Services – Kendra Householder

Met with James McCrary, Sheriff

2018 Annual Report of Inmate Counts and Deaths – Admissions 738 Male/234 Female, Deaths 0

Requests consideration of 911 enhancement.

Discussed surcharge on prepaid phone purchases.

Submitted finalized copy of school resources officer with City of El Dorado Springs.

Sheriff McCrary requested to go into closed session to discuss personnel lawsuit.

Boultinghouse made motion to enter into closed session, Foster seconded.  Collins – Yes, Boultinghouse – Yes, Foster – Yes

No vote or decisions were made during this closed session.

Boultinghouse made motion to exit closed session, Foster seconded.  Collins – Yes, Foster – Yes, Boultinghouse – Yes

Resumed open session.

Requested purchase of a new van instead of continuing to repair the Chevy Uplander.  Van will be paid for by one of the Sheriff’s discretionary funds.

Requested policy change to pay overtime regardless of whether 40 hours is worked if grants pay overtime wages.  Commission will consider but no decision at this time.

Motion by Boultinghouse to approve Cleaning Services bid by Kendra Householder, Foster seconded.  Collins – Yes, Foster – Yes, Boultinghouse – Yes

Motion by Foster to approve Fuel Bid by MFA, Boultinghouse seconded. Collins – Yes, Foster – Yes, Boultinghouse – Yes

Motion by Foster to approve Rock Bid by Ashgrove Aggregates and Bailey Quarries, Boultinghouse seconded.  Both bids were accepted in order to use the quarry closest to the destination to minimize fuel consumption.  Collins – Yes, Foster – Yes, Boultinghouse – Yes

Motion by Boultinghouse to approve Culvert Bids by West Pipe for plastic and Metal Culverts for metal, Foster seconded. Collins – Yes, Foster – Yes, Boultinghouse – Yes

Met with Peggy Kenney, Treasurer – Recap of discussion with Simmons Bank

Met with Freddie Steely – Concern for maintenance on several county roads CR1125, CR752.  Requested some high water signs in Sac River bottom area.

Arlo Rupke, Emergency Management Director – Took ID Badge photos of current employees. 

Reviewed ruling from the State Tax Commission.

Commission met Jan. 28. Present were: Marlon Collins, Presiding Commissioner; Don Boultinghouse, Northern Commissioner; Robert Foster, Southern Commissioner; Kendra Householder, Deputy County Clerk

Met with Chad Pyle, Assessor

Requests to process court order 24232-24244, to add-on the assessed valuation of newly purchased personal property.

Met with DJ Ford, Road & Bridge Supervisor

Met with James McCrary, Sheriff

Discussed garage doors at jail – Have spent $3308 to date for repairs on them.

Looked into E911 enhancement – it will cost too much to implement on our own but will visit with Dade County Commission to discuss multijurisdictional 911 system.

Capital Material – Tyler Frank called about and faxed a bid for gravel.  Capital Material missed the bid cycle for 2019 however their bid will be kept on file and used if site location is closest to Capital Materials quarry near Fair Play. 

Danny Swartz came in to discuss chicken barns.  He was provided a copy of CAFO ordinance.

Marilyn Ellis emailed Marlon about Community Foundation.  Requested commission support for grant request of $10,000.  Commission signed letter of support for the Community Foundation.

Boultinghouse made motion to approve 2019 budget, Foster seconded.  Collins – Yes, Foster – Yes, Boultinghouse – Yes

Approved payroll and signed payroll liability checks.

Signed Assessor quarterly report.

Signed MDOR No Tax Due Renewal

Reviewed and approved bills to be paid on 02/04/19.

Commission met Feb. 4. Present were: Marlon Collins, Presiding Commissioner; Don Boultinghouse, Northern Commissioner; Robert Foster, Southern Commissioner; Heather York, County Clerk

Approved Commission Minutes for January 22, 2019 Closed Session.

Met with Chad Pyle, Assessor

Requests to process court order 24245-24272, to add-on the assessed valuation of newly purchased personal property.

Met with DJ Ford, Road & Bridge Supervisor

10:00 a.m. Bid Opening

Microfilm Scanner for Recorder of Deeds Office

Bid submitted by Missouri Document Solutions, not other vendor contacted responded.  Bid includes the scanner and one year service agreement.

Foster motion to accept bid from Missouri Document Solutions, Boultinghouse seconded.  Collins – Yes, Foster – Yes, Boultinghouse – Yes

Met with James McCrary, Sheriff

Weekly Report of Inmate Housing – Lawrence – 23, St.Clair – 10, Greene – 10, Dade – 7, Cedar PreTrial – 4, Vernon – 3, Cedar – 4, Webster – 1, El Dorado Springs PD – 1, Cedar Monitor Program – 1 and Cedar P&P – 1

Overhead Door is returning to review complaints concerning garage doors in jail.

Met with Peggy Kenney, Treasurer – Reported on treasurer training last week. 

The treasurer will now submit payments to the county commission for their viewing to sign off on and will only pay invoices once a week on Monday’s coinciding with the Commission meetings unless an emergency situation.

Tammy Ikerd, University Extension – Reviewed Monthly Outreach Report

Barn quilt tour is a form of Agri-tourism – Cedar, Bates and Vernon are looking into participating in this project and what it takes to be a part of the national barn quilt tour.

Met with elected officials to review approved office budgets for 2019.

Commission reviewed a letter concerning Alternative Jail Sanction Program.

Commission reviewed monthly reports from Circuit Clerk, County Clerk, Recorder of Deeds and Sheriff’s Office’s.

Commission reviewed Cedar County Senior Citizens Service Fund Board request for payment and approved.  Submitted to Treasurer for payment.

Commission reviewed payment requests submitted to the Treasurer for discretionary funds. not. 

Bills were approved for payment.